ShiftAI

Construction · small and mid-sized firms

Less paperwork at night.
More time on your sites.

An AI assistant that prepares your admin from what you already do: a voice note, a few photos, a document. Site reports, follow-ups, tenders. You review, you approve, it goes.

Request a free auditSee a complete example
A foreman records a voice note on his phone in an apartment under renovation.
Site assistant17:42

Report for 25 September

  • Living room partitions up
  • Snag: kitchen crack, photo 3
  • 12 plasterboards missing

Ready, awaiting your approval

  • On WhatsApp, no new software
  • You stay in control of what goes out
  • A server dedicated to your company

Sound familiar?

Admin never stops.
It happens after the site.

  • A kitchen table at night: a laptop on a blank page, a site file and a phone.

    Site reports get written at night

    When they get written. Snags and decisions stay in the foreman's head.

  • A construction company office with a tray of quotes and a desk phone.

    Quotes go out, nobody follows up

    And overdue invoices wait until someone has time to call the client.

  • A thick binder and rolled plans on a site table.

    A three-hundred-page tender file

    For a response due Friday, between two site meetings.

  • Crumpled delivery notes on the dashboard of a van.

    The delivery note is somewhere

    In an email, on a phone, in the van. The day you need it, nobody knows where.

A complete example

A day on the site
on rue des Lilas

Renovation of an 80 m² flat. Here is what happens between the end of the day and the next morning.

A hand photographs a crack in kitchen plaster with a phone.
5:40 pm. The photo of the crack goes with the voice note.
  1. 01

    5:40 pm, on site

    You talk

    The foreman sends a voice note and four photos on WhatsApp, as he already does.

  2. 02

    A few minutes later

    The report is ready

    The assistant returns a clear report: progress, snags, incidents, actions to take.

  3. 03

    Right after

    You approve

    It drafts the follow-up to the supplier and the message to the client. You read, you approve with a word.

  4. 04

    Next day, 7:30 am

    Nothing falls through the cracks

    It reminds you of what is still pending: an unconfirmed delivery, a progress invoice to issue.

  5. 05

    At month end

    Everything is filed

    Reports, photos and delivery notes are filed in the site folder. You find anything with one question.

Site assistant

Rue des Lilas site

  1. 1:24Voice note4 photos17:40

  2. Report for 25 September

    Progress
    Living room partitions up. Electrical conduits run in bedroom 2.
    Snag
    Crack in the kitchen plaster, photo 3.
    Incident
    Incomplete plasterboard delivery: 12 boards missing out of 40.
    Actions
    Chase the supplier. Tell the client tiling moves to Thursday.

    Shall I draft the supplier follow-up and the message to the client?

    17:42
  3. Yes go ahead17:43
  4. Two drafts ready. Supplier: 12 BA13 boards missing on delivery note 4471, delivery requested before Wednesday 10 am. Client: tiling moved to Thursday, no impact on the end date. Shall I send them?17:44
  5. Send17:45
  6. Done. Report and photos filed in the site folder.17:45
  7. Next day
  8. Good morning. The supplier has not yet confirmed delivery of the 12 boards. Progress invoice no. 3 for rue des Lilas is due this week.07:30
Illustrative example. Names and figures are fictitious.

Where to start

Three missions
the assistant takes on

We start with one mission, the one that costs you the most time. The others come later, with the same assistant.

A site manager checks his phone while walking through an apartment under renovation.

Foremen and site managers

Site reports

You
A voice note and a few photos at the end of the day.
The assistant
  • Writes the report, site by site
  • Spots snags, incidents and actions
  • Drafts messages to the client and suppliers
What changes
Reports go out the same day, not at the weekend.
A construction business owner on the phone at her desk.

Owner and office staff

Quote and invoice follow-ups

You
Nothing more than usual.
The assistant
  • Tracks unanswered quotes and overdue invoices
  • Writes follow-ups suited to each client
  • Flags the delicate cases before acting
What changes
More quotes signed, money coming in sooner.
Plans and a tender file being highlighted on a table, next to a laptop.

Owner and business manager

Tender responses

You
The tender file, as you receive it.
The assistant
  • Summarises the contract, dates and criteria
  • Spots risky clauses and required documents
  • Prepares the file from your past references and technical statements
What changes
You decide quickly whether it is worth it, and you respond without spending your nights on it.

Then, depending on your needs: quick quotes, filing of site documents, supplier order tracking, after-sales requests.

How it works

Three steps,
without changing your habits

  1. 01

    A free audit

    Thirty minutes to go through your typical week and choose the mission that will save you the most time.

  2. 02

    Setup

    We install the assistant on a server dedicated to your company, connect it to your tools and WhatsApp, and set it up to your rules.

  3. 03

    It works, you approve

    We follow the first weeks with you and adjust. You decide what it can do on its own.

Frequently asked

What people ask us

Do I need to change software?

No. The assistant works with what you already use: WhatsApp, your emails, your folders, your Excel and PDF files, and your quoting and invoicing software when possible.

Do my teams need training?

If they can send a voice note on WhatsApp, they can use it. We run a short onboarding at the start.

What can it do without me?

Whatever you decide. It is configurable, mission by mission, and you can change your mind at any time.

Where is my data?

On a server dedicated to your company, which we run for you. It is not mixed with other clients' data.

How much does it cost?

It depends on the missions and your tools. The free audit is there to price it, with no commitment.

Which task takes
most of your time?

Thirty minutes to find it together. You leave with a clear idea of what an assistant can take on for you, whether you work with us or not.

Request a free audit